Do you enjoy office and facilities management as well as client coordination and meeting support? Consider your interpersonal skills to be welcoming and professional? Are you passionate about creating a warm and well-structured office culture? Come join the Earlybird team in our attractively located office in Munich’s bustling Old Town, where you'll work in an international internal team environment and have exposure to exciting external clients (startups, investors, and industry experts.) Your "pod" or direct team will consist of Executive Assistants, Team Assistants, and Office Managers based in Munich, Berlin and London. We look forward to your application for a full-time Office Manager position in Munich!

Earlybird Venture Capital focuses on European technology companies. Founded in 1997, Earlybird identifies and backs exceptional early-stage companies on a pan-European basis and supports them through their growth and development phases – providing financial resources, strategic support, plus access to an international network and capital markets. Earlybird invests out of a family of independently-managed funds. Flagship funds with early-stage focus include Digital West (Western Europe), Digital East (Emerging Europe), and Health. Newer funds Earlybird-X (pre-seed in Western Europe & university spinoffs) and Growth Opportunities (a pan-Earlybird growth fund) offer even more agility. With EUR 2 billion under management across all fund streams, 9 IPOs, and 32 trade sales, Earlybird is one of Europe’s most established and active venture capital firms.

More information on www.earlybird.com, LinkedIn and X.

• Coordinating all topics around office and facility management for our Munich-based team including alignment with relevant external vendors and service providers
• Taking responsibility for reception and support of all (external) guests and meetings, ensuring a friendly and professional environment for all who come to our office
• Supporting our partner leadership and employees with administrative and organizational projects or topics, including new employee Onboarding and (in-person and virtual) events
• Implementing innovative solutions to improve office functionality and atmosphere
• Receiving incoming phone calls, deliveries, mail, food, and beverages
• Collaborating with the Earlybird colleagues in our offices in Berlin and London, as well as across our funds (Digital East, Health, and UNI-X)
• Assisting our team with calendar management, travel planning, and expenses

• Previous experience in office management and/or team assistance
• Completed professional apprenticeship (for example, in tourism/hotels, secretarial duties, or similar) or relevant certification
• Enjoyment of organization and structure
• Feeling of ownership for a friendly and professional office culture
• A client-first approach in all of your interactions with internal and external parties
• Very strong organizational skills plus the ability to prioritize and multitask
• Strong MS Office skills (Excel, Word, PowerPoint)
• Fluency in German and English (French is a plus!)
• Valid work permit for the European Union