Office Concierge Coordinator (R-18530)
Eyeota
England, UK · London, UK
Posted on Mar 25, 2026
The Senior Workplace Administrator is responsible for providing first class visitor and customer experience to D&B Office, focusing on delivering an outstanding, safe and compliant office environment for team members, customers and visitors to enjoy.
This role handles daily reception, operational and administrative activities of D&B office, including office administration and being the first point of contact for all safety and security enquiries.
Key Responsibilities
- Act as Office workplace representative & customer point of contact.
- Provide reception services, welcome guests and visitors, providing support managing their enquiries in a professional and courteous manner
- Coordinating catering, incoming & outgoing mail, any other 3rd party office services, stock control as required
- Facilities administration on supplier contracts, procurement process and invoicing, assisting in organising the facilities elements of any office events and other administration relating to facilities matters.
- Coordinate maintenance and cleaning works, contractors and landlord.
- Understand ESG company objectives, ISO Standards and ensure record keeping of data collection and records, support the organizing local environmental events and initiatives at office.
- Be the first point of contact for employees with queries about their workspace or office supplies.
Key Requirements
- At least 2 years’ professional experience operating in and providing support in a fast paced office environment or in hospitality industry.
- Highly organized and detail-oriented, with a knack for managing a variety of admin tasks efficiently.
- Ability to be adaptable to assist in different urgent situations that arise for department.
- Excellent customer service, planning, organizational and interpersonal skills.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite skills
- Show an ownership mindset in everything you do. Be a problem solver, be curious and be inspired to take action. Be proactive, seek ways to collaborate and connect with people and teams in support of driving success.
- Continuous growth mindset, keep learning through social experiences and relationships with stakeholders, experts, colleagues and mentors as well as widen and broaden your competencies through structural courses and programs.
- Where applicable, fluency in English and languages relevant to the working market.
- Paddington, London based role - 5 days in office.
