Career Opportunities at Earlybird Portfolio Companies

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Back Office Specialist

Flanks

Flanks

Operations
Posted on Friday, June 28, 2024

A little bit about Flanks

Flanks, a fintech company based in Barcelona, provides a SaaS solution for wealth management, helping financial advisors and institutions gain a comprehensive view of clients’ financial assets using advanced scraping technology. We've established compatibility with over 300 financial entities, covering 95% of major European entities.

With more than 300,000 aggregated portfolios and achieving break-even within a year, Flanks raised €2.3 million in 2021 and €7.5 million in 2023, showcasing strong investor confidence. We serve over 100 clients globally, pioneering our market in Spain and planning rapid expansion in Europe and Latam.

Our values:

  • People first: Ensuring "Flankers" feel at ease and part of the team.
  • Keep growing: Promoting personal and professional growth alongside the company.
  • Think twice, act once: Carefully considering decisions to benefit the team and clients.

Join us to grow professionally in a dynamic, fast-growing start-up!

About the role

At Flanks, we are looking for a Back Office Specialist with solid experience of three to five years in the private banking or family office sector. If you are a motivated professional motivated, passionate about financial services and are looking for an exciting challenge in a dynamic exciting challenge in a dynamic environment, we want to meet you!

Responsibilities

Reporting to the Head of Operations, the candidate will undertake the following responsibilities:

  • Verify the accuracy and completeness of all data entries and updates, cross-referencing with original documents and third-party sources as necessary.
  • Incident Resolution: Investigate and resolve discrepancies and problems related to customer transactions and accounts.
  • Data Management: Collect, organize, and maintain detailed records of all assets, including real estate, investments, trusts, bank accounts, and other holdings.
  • Data Extraction: Extract relevant information from PDFs and other documents to incorporate into asset management databases.
  • Financial Operations Control: Oversee the financial operations exchange of clients with various banking entities.
  • Process Improvement: Collaborate on projects to improve and automate processes.
  • Database Utilization: Support different areas of the company by exploiting the database.
  • Communication: Act as a liaison between the client and banks, external advisors, including lawyers, accountants, and financial advisors.

Things we'd love to see on you

    • Education: Bachelor's degree in Business Administration and/or Finance, or a Higher Degree in Administration or related fields.
    • Experience: Minimum of three years of experience in administrative, audit, or accounting roles within the financial/banking sector.
    • Language Skills: Advanced level of English.
    • Technical Skills: Advanced proficiency in banking software and Microsoft Office tools.
    • Organizational Skills: Highly organized and methodical.
    • Results-Oriented: Strong focus on achieving results.

What can we offer

We offer what we think is fair compensation for this role. In Flanks we say “people go first” and we mean it: we can promise you will not be left behind. We believe this is a really nice time to join the project, as we have a lot of challenges ahead, and you'll be an active part of this exciting journey. This is a full-time, permanent contract. This is a full-time, permanent contract.

A non-exhaustive list of perks includes:

🏠 Office between Sants Estació and Plaça Espanya, with a 280 degree view of Barcelona.

🔆 Flexible working hours

🎊 Paid time off on your birthday

🍒 Fresh fruit every week, all-you-can-drink tea and coffee

🍻 Friday happy hours after our monthly team meetings

😎 Team building events

🍽️ Digital canteen with Nora in our offices subsidized at 50%.

🏥 Health insurance with Alan

💸 Flexible remuneration with Alan

📚 Yearly training budget

The hiring process

This is how the usual hiring process looks like:

  1. You send us your resume, cover letter, etc.
  2. A chat with Mireia Barón, our Head of People.
  3. A meeting with our Head of Operations, Sergi Vega.
  4. Business case presentation to the Head of Operations.
  5. Optionally, any other meeting you or us might need to clarify any pending questions.
  6. We send you an offer.

We expect a few days to pass between each step. We aim for a process as short as one week and never longer than one month.

If you think you meet most of the criteria described above, don’t hesitate to send us your CV and/or cover letter. We will be happy to hear from you!

Flanks is deeply committed to diversity, equity and inclusion both in our hiring practices and in our experiences as a Flanks employee. We’re proud to be an equal opportunity employer, and encourage all applicants regardless of race, religion, or belief (if any), nationality, ethnic or national origin, gender, gender identity, pregnancy and maternity, sexual orientation, age, marital and civil partnership status, or disability status.